Remote Online Notarization (RON): What You Need to Know

Technology has changed nearly every aspect of how we do business, and notarization is no exception. Virginia was one of the first states to authorize Remote Online Notarization (RON), allowing documents to be notarized entirely via a secure video call, without anyone needing to be in the same room.

Here's everything you need to know about RON: how it works, when it's appropriate, and how to prepare.

Remote Online Notarization (RON) allows a notary to notarize documents for someone who is in a different location. Instead of meeting in person, the notary and signer connect through a secure, state-approved video platform. The signer's identity is verified digitally, and the document is signed and notarized electronically.

Virginia authorized RON in 2012, making it one of the first states to do so, and the practice has grown significantly since then.

The process is simpler than it sounds. Here's a step-by-step overview:

Contact your notary to arrange a RON session. You'll need a device with a camera and microphone (a smartphone, tablet, or computer works fine) and a stable internet connection.

Before the session begins, you'll complete an identity verification process that typically includes:

• Knowledge-based questions - answering questions based on your personal history, such as previous addresses or loan history
• ID verification - uploading a photo of your government-issued ID

This step replaces the in-person ID check and meets Virginia's legal requirements for remote identity verification.

At your appointment time, you'll join a secure video session with the notary. The notary will confirm your identity, review the document with you, and witness your electronic signature in real time.

You'll sign the document using an electronic signature tool within the platform. The notary will then apply their electronic seal and digital signature.

Once complete, you'll receive a tamper-evident, electronically notarized document, typically as a PDF, that carries the same legal weight as a traditionally notarized paper document.

Many common documents can be notarized via RON, including:

• Powers of attorney
• Affidavits and sworn statements
• Real estate documents (in many cases)
• Business contracts and agreements
• Financial documents
• Immigration documents
• Permission letters

Note: Some documents, particularly certain real estate transactions, may require in-person notarization depending on lender or title company requirements. Always confirm with the receiving party before scheduling a RON session.

Yes. Documents notarized via RON in Virginia are legally valid and carry the same weight as traditionally notarized documents. Virginia law establishes clear requirements for notaries performing remote notarizations, including the use of approved platforms and identity verification procedures.

Many other states also recognize Virginia RON documents, though acceptance can vary. If your document will be used in another state, confirm acceptance with the receiving party.

Remote Online Notarization is especially useful for:

• Out-of-state clients who need Virginia documents notarized
• Busy professionals who can't easily schedule an in-person appointment
• Individuals with mobility limitations or health concerns
• Time-sensitive transactions where scheduling an in-person meeting would cause delays
• Business clients managing documents across multiple locations

• A device with a working camera and microphone
• A stable internet connection
• A valid, government-issued photo ID
• The document to be notarized (sent in advance or uploaded to the platform)

Mali + Co. Notary offers Remote Online Notarization for clients throughout Virginia and beyond. Whether you're across the state or across the country, we can notarize your documents securely and professionally, no travel required.

Book your remote notarization appointment today and experience the convenience of RON.